Purpose of the Role: The Administrative & Statutory Assistant plays a vital role in supporting the organization by providing comprehensive administrative support and ensuring adherence to legal and regulatory requirements.
Key Responsibilities:
- Application and Renewal of Licenses and Trademarks:
- Compile necessary documentation and information for license and trademark applications.
- Prepare and submit applications for new licenses or renewals.
- Monitor renewal dates and ensure the timely renewal of licenses and trademarks.
- Renewal of Insurance Policies:
- Review existing insurance policies and coverage.
- Coordinate with insurance providers to facilitate policy renewals, ensuring all insurance coverage is current.
- Coordination of Receptionist and Attendant Duties:
- Schedule and oversee receptionist and attendant responsibilities.
- Address and resolve any issues or complaints related to reception services.
- Data Protection Compliance:
- Implement and maintain data protection policies and procedures.
- Ensure the organization's adherence to data protection regulations.
- Board Meeting Preparation:
- Coordinate logistics for board meetings, including scheduling and preparing agendas.
- Follow up on action items and resolutions from board meetings.
- Preparation of Resolutions:
- Ensure that resolutions comply with legal requirements and corporate governance standards.
- Collaborate with legal counsel as necessary to finalize resolutions.
- Liaison with Banks for Corporate Changes and KYC Procedures:
- Communicate with banks regarding corporate accounts, fees, and other related matters.
- Ensure that Know Your Customer (KYC) procedures are current and compliant.
- Liaison with Regulatory Authorities and Related Parties:
- Serve as the primary point of contact for regulatory authorities and government agencies.
- Promptly and accurately respond to inquiries and requests from authorities.
- Coordinate with external parties, including auditors, legal counsel, and consultants, as required.
- Adherence to Sustainability Practices:
- Comply with all sustainability commitments and practices implemented within the business units.
Qualifications:
- Bachelor's degree in Law & Management or a related field
- Proficiency in Microsoft Office Suite.
- Excellent communication and writing skills.
Experience:
- A minimum of 2 years of experience in a similar role, such as Administrative Assistant or Legal Assistant.
