Office Coordinator

Description

Department: Administration Reporting To: Operations Manager / HR & Administration Manager Job Purpose The Office Coordinator ensures the smooth daily operation of the office by managing administrative tasks, coordinating suppliers, supporting HR activities, and maintaining an organized and efficient workplace. Key Responsibilities Office Administration * Manage office supplies, equipment, and inventory. * Coordinate travel arrangements, meetings, and office events. * Welcome visitors, clients, and suppliers. * Liaise with service providers for cleaning, maintenance, and office services. * Monitor office-related contracts and renewals. HR Administration Support * Maintain employee records and HR documentation. * Assist with recruitment and onboarding administration. * Support leave, attendance, and HR reporting activities. * Update employee training records and HR systems. Facilities & Safety Management * Coordinate office maintenance and repairs. * Support workplace health and safety activities. * Ensure compliance with office safety and hygiene standards. * Coordinate with contractors and suppliers. Procurement & Asset Management * Process purchase requests and monitor deliveries. * Manage supplier relationships and invoices. * Maintain records of office furniture, equipment, and assets. Qualifications * Diploma or Degree in Business Administration, HR, Office Management, or related field. * Additional certification in administration is an advantage. Experience * 3-4 years of experience in office administration or coordination. * Experience in HR support and supplier management is an advantage.

Requirements

Skills & Competencies Strong organizational and communication skills. Good knowledge of Microsoft Office tools. Ability to multitask and manage priorities. Attention to detail and confidentiality. Proactive and problem-solving attitude.