Job Purpose:
The Procurement Officer is responsible for managing and optimizing the company's purchasing activities. This role involves developing procurement strategies, selecting and managing vendors, ensuring cost-effective and timely acquisition of materials, and maintaining compliance with regulatory standards. The Procurement Officer plays a crucial role in supporting project teams, maintaining inventory, and driving continuous improvement in procurement processes to support the company's operational and strategic goals.
Key Duties and Responsibilities:
Vendor Management
- Craft and execute purchasing strategies.
- Evaluate and select vendors, comparing offers and services.
- Negotiate contract terms for best pricing and terms.
- Continuously assess and review supplier performance.
Procurement Planning
- Liaise with project teams to anticipate procurement needs.
- Analyze historical and current market data to inform purchasing decisions.
Order Management
- Efficiently process and track purchase orders.
- Ensure timely delivery and quality of materials.
Budgeting & Cost Analysis
- Assist in formulating and adhering to the procurement budget.
- Analyze costs and monitor industry trends for informed purchasing.
Inventory Management
- Oversee stock levels and collaborate with warehouse personnel for optimal storage.
Regulatory Adherence
- Remain current on procurement-related regulations, ensuring company-wide
compliance.
Quality Control
- Design and oversee quality control procedures for procurement.
Reporting & Documentation
- Regularly prepare detailed procurement reports.
- Maintain accurate purchasing records and pricing data.
Risk Management
- Develop and implement strategies to counter supply chain risks.
Stakeholder Collaboration
- Collaborate with internal stakeholders for aligned procurement processes.
Continuous Improvement
- Enhance procurement processes; stay updated with industry best practices.
Team Leadership & Development
- Offer guidance and mentorship to junior staff.
Taking Off
- Work with project teams to accurately "take off" quantities from plans.
- Generate comprehensive materials lists based on project requirements.
Tender Preparation
- Formulate tender documents, solicit and evaluate bids.
Valuation of Subcontractors' Progress Claims
- Examine and validate subcontractors' progress claims.
- Ensure prompt and accurate payments, in line with predetermined rates.
Requirements & Qualifications:
Education:
- Bachelors degree in Business Administration, Supply Chain Management, or a related field.
Experience:
Minimum of 3-5 years of experience in procurement, supply chain management, or a similar role.
Skills:
- Strong negotiation and vendor management skills.
- Proficiency in procurement software and Microsoft Office Suite.
- Excellent analytical and decision-making abilities.
- Strong organizational and time management skills.
- Exceptional communication and interpersonal skills
- Ability to work under pressure and meet tight deadlines.
- Knowledge of procurement regulations and industry best practices.