Store Supervisor

Meet our HR Team from 8:00 to 16:30 from Monday to Friday at the Resort

Contact us on 5748 6966/5858 9417 for more information.

Department
-Administrative & General.

Reporting to (position)
-Chief Financial Controller.

AREAS OF RESPONSIBILITIES
-Receive and forward all goods and deliveries in and out of the hotel to the correct point of contact / storage area.
-Able to follow standards for issuing and receiving stock within the store's area of operation.
-Monitor and take inventory on regular basis to compile orders based on par levels or needs.
-Maintain clear and organised records to ensure all reports and invoices are filed and stored properly.
-Store both food & beverage and operational stock.
-Check on the day-to-day storage facilities for upkeep and hygiene.
-Verify that all goods have arrived as per the agreed purchase, delivery note and agreed quantity have been received.
-Refuse acceptance of damaged, unacceptable, or incorrect items.
-Ensure cleanliness of all areas by keeping storage areas clean & tidy and in strict compliance with hygiene regulations.
-Ensure that all store requisitions are signed by concerned Department Heads (HODs) and approved by FC / GM depending upon the hotel's operations procedure.
-Ensure the quantity requested and the quantity issued always matches.
-Ensure store requisition form is signed by the person collecting the goods and input in the Inventory / Materials Management System.
-Post all invoices using the MMS - Material Management System.
-Conduct inventory audits to determine inventory levels and needs.
-Conduct physical stock audits on a regular basis as advised by the Financial -Controller (FC) and tally the physical count with the inventory count from the MMS - Material Management System.
-Investigate on any differences between the manual count and MMS software and submit the information to the Finance Department.
-Assist the Accounts Payable Clerk / Payable Assistant in finding out any cost discrepancies.
-Complete requisition forms for inventory and supplies.
-Extend all requisitions on a daily basis and update the Inventory Management software / system.
-Work closely with Purchasing department to order and receive items and equipment.
-Troubleshoot any vendor delivery issues and oversee / follow up on the return process.
-Follow up on documentation of after-hours issues ensuring they are in accordance with established internal controls and procedures.
-Adhere to all Health and Safety procedures particularly relating to food and beverage items.
-Ensure the uniform and personal appearance are clean and professional.
-Speak with others using clear and professional language.
-Keep accurate recordings of all incoming and outgoing goods.
-Notify the Store Manager / Supervisor of any low stock levels.
-Identify and report any slow-moving items to avoid over purchasing.
-Verify and track received inventory and complete inventory reports and logs.
-Perform any other duties as assigned by the Management or supervisors.
-Any other tasks as and when required by the management.

Statements in this Description are intended to reflect, in general, the duties and responsibilities of the position, but are not to be interpreted as totally inclusive.